Programme Management
Iken Programme Management System provides Programme Managers with the environment they need to manage all aspects of their Programme with greater visibility across projects, operational activities and entire programmes. Iken allows your team members to collaboratively manage and efficiently execute projects and programmes from concept to completion to achieve the business transformation required with reduced risk.
At a glance the key features of Iken's Programme Management include:
- One central location for all information relating to individual projects and entire programmes
- Integrated document and email management
- Shared information with all members of the programme or project team, local or remote
- Efficient document assembly with templates and precedents
- Shared contact management for all programme relationships
- Workflows for appropriate levels of process automation
- Diary and event management to synchronise with key schedule milestones and deadlines
- Optional automated time recording
- Powerful reporting tools
By using Iken, Programme Managers can benefit from:
Easier collaboration and alignment throughout the project lifecycle
All documents are stored in the central database; this includes emails, letters, acknowledgements, meeting agendas, forms, or any other kind of document. Iken’s extensive email integration (including Outlook, Lotus Notes and other packages), means that you can save emails and attachments to an appropriate case at the touch of a button, helping you to stay on top of your inbox and capturing email based notifications or feedback into the main programme area.
Optional scanning facilities are also available so that incoming physical mail can be stored alongside other electronic documents and emails. Alternatively, Iken will inter-operate with corporate document imaging systems.
Monitor complex, multi-project programmes and drill into current project details
Iken’s relational database provides an environment where you can easily obtain and view all the documents related to an entire programme, or a specific project. You can also search for documents based on a certain template such as a scoping document; all the documents associated with a particular contact; or all the documents owned by one person.
Consistent implementation of best practice
A range of standard documents, forms, precedents and templates help to ensure best practice and consistency of presentation for project reports and other documents. All standard documents are organised centrally, so that relevant documents are immediately available to individuals working on different parts of the project.
Reduced time spent on document creation and management
With the use of customised templates, precedents and workflows, documents are created, stored and managed in real-time within the Iken System. You can also relate parties to a file and link contact details to pre-populate templates avoiding the unnecessary overheads of typing details in every time.
Work is appropriately automated
Programme Managers can automate and enforce processes for managing scope, risk and quality with Iken’s Workflow capabilities. Workflow may be heavily controlled, or largely free-flowing with Iken’s three levels of workflow providing appropriate levels of automation, depending on the type of work being carried out.
Diary management synchronised with key milestones and deadlines
Iken Programme Management can be fully integrated with your diary system, supporting diary management with automatic scheduling and reminders for project dates, milestones and date chain management to ensure that you keep on top of timelines, project deliveries, meetings and activities.
Reporting - automated and user-defined
In addition to a set of standard reports, Iken allows user-configurable reporting to suit different organisational needs. Reports can be defined and scheduled to run at set intervals, delivered in a format ready for publication, or exported to Microsoft Excel for further manipulation.
Reduced complexity
With the Iken Programme Management System you can reduce complexity, minimising the number of tools and manual processes required to gain visibility and control in order to keep your Programme thriving, on schedule and on budget.
Contact us to find out how Iken can enhance your programme management, or to arrange a demonstration.